Shizuoka University Organization
for International Collaboration
International Students
Campus Life
Process When Returning to Your Home Country
1. On-campus Procedures
(1) Inform your supervisor and faculty staff at your department of the expected date of return.
(2) Conduct the procedure for cancelling your Student Liability Insurance at the Coop.
Shizuoka campus: Shizuoka University Coop “Icho”, 2nd floor
Hamamatsu campus: Shizuoka University Coop South Hall, 2nd floor
* If you return your Coop membership card, you will receive a refund of the subscription fee. In this process, your enrollment period at Shizuoka University will be confirmed. (in Japanese only)
(3) If you need the academic transcript at Shizuoka University or some other certificates, make the relevant requests by two weeks before you leave Shizuoka University.
* For non-regular students (Exchange Students, MEXT Scholarship Japanese Studies Students, etc.), academic transcripts will not be issued without a request from the student himself/herself.
* If you need your academic transcript to be sent directly from Shizuoka University to your home university, please tell the faculty staff when you ask.
(4) Return your student card to the faculty staff.
**The procedures differ depending on the department you belong to, so you have to need to follow procedures other than those listed above. Please be sure to check with faculty staff at your department.
2. Off-campus Procedures
(1)Procedures for vacating the International Residence (University’s dormitory)
[Set the Moving-out Date]
Decide on the date you will move out, along with the date you plan to return home.
*You must move out by the end of the period of your move-in permit, which is indicated on your Permission for Admission for the dormitory.
[Submit the Notification of Eviction]
Inform the dormitory manager of your expected date of moving-out and submit the notification form to them. The deadline for each facility is below.
Shizuoka International Residence: by two weeks before you leave the dormitory.
Hamamatsu International ResidenceⅠ, Ⅱ, or Akebono-Ryo: by 20 days before you leave the dormitory.
*The details for moving-out procedures differ depending on the facilities. You can ask your dormitory manager about the details. Your appropriate actions and behavior are appreciated.
[Settle Various Expenses]
Receive bills for rent etc., and pay them by bank transfer.
[Check Your Room with the Dormitory Manager]
Attend the Room Check which will be done by the dormitory manager to confirm your room.
*Please ask about the date of the Room Check with the dormitory manager.
[Return Your Room Key]
Return your room key on the day of moving-out. If you have an unavoidable reason to leave the residence outside the office hours, please ask the manager in advance.
** If you live in a rental apartment, you must follow the procedures for moving out and settling expenses in accordance with your contract. Please consult with the real estate agent or landlord which you contracted.
(2) Procedures at the City Hall (Submission of the Moving-out Notification)
– Return your national health insurance card and settle any outstanding insurance premiums.
– Follow the procedures for withdrawing from the national pension system if you are enrolled.
– Return your My Number Card. (If you have)
* You need to bring your Passport and Zairyu card (residence card), and national health insurance card, My number card (if you have).
(3) Procedures at the Post Office
– Change the address to stop sending mails.
– Close your account of Japan Post bank. (if you have)
* You need to bring your Passport and Zairyu card (residence card), and bank card, bank passbook and Inkan (Hanko).
(4) Procedures at the Suruga Bank
– Close your account of Suruga Bank at the brunch office written in your passbook.
* Please note that the closing of the bank account must be done after all payments have been made, such as dormitory fees and other services you have contracted. If you close your bank account before the completion of all withdrawals or payments through the bank account, additional time and fees may be required. Also you may have other disadvantages as well.
* You need to bring your Passport and Zairyu card (residence card), and bank card, bank passbook and Inkan (Hanko).
(5) Others
– If you contracted any internet connection services, such as SIM or Wi-fi, contact the company and complete procedures by yourself.
– Return your Zairyu card (residence card) at the airport of departure. You must keep it with you at all times.
